12-Day Morocco & Southern Spain Small Group Tour (Oct 2026)

Vanilla Cow Travel Company LLC – Terms & Conditions

Stephany Griffin, Managing Director

Miami, Florida

FL Seller of Travel: ST44055

1. Booking & Payments

A non-refundable deposit of $350.00 per person is required to secure your reservation. Bookings are not confirmed until payment is received.

Full payment must be completed by the stated deadline. Failure to complete payments may result in cancellation without notice.

2. Refund & Cancellation Policy

The $350.00 deposit is strictly non-refundable.

Refunds (excluding deposit):

• 120+ days before departure: Full refund

• 90–119 days before departure: 50% refund

• Less than 90 days before departure: No refund

No refunds will be issued for missed departures, late arrivals, voluntarily unused services, early withdrawal from the tour, or failure to participate in scheduled activities.

3. Room Occupancy

All rooms are based on double occupancy unless a single room is requested and confirmed at an additional cost.

4. Traveler Responsibilities & Itinerary

Travelers are required to follow the scheduled itinerary.

If you choose to deviate:

• You do so at your own expense and responsibility

• The group will not delay or adjust plans

• You are responsible for rejoining the group

5. Personal Expenses

Travelers must bring sufficient funds for:

• Optional tours and activities

• Meals not included

• Tips and gratuities

• Currency exchange

• Personal purchases and souvenirs

6. Flight Responsibility & Traveler Information

For any flights included:

Reservations will be made using the information you provide.

It is your responsibility to ensure accuracy exactly as shown on your passport.

Vanilla Cow Travel Company LLC is not responsible for:

• Incorrect names or information

• Airline fees

• Denied boarding

Travelers must book flights that allow on-time arrival to the tour.

7. Code of Conduct

Disruptive behavior, harassment, repeated refusal to cooperate with reasonable tour coordination, failure to pay vendors, borrowing money without repayment, damage to property, or conduct negatively affecting the experience of other travelers may result in removal from the tour without refund.

8. Financial Responsibility

Travelers are responsible for all personal expenses incurred.

Failure to pay vendors, restaurants, transportation providers, guides, or services may result in removal from the tour and possible legal action.

9. Property Damage

Travelers are responsible for any damage caused to:

• Hotels

• Transportation (vehicles, trains, aircraft)

• Tour venues

• Rental vehicles

• Restaurants

All damages must be paid by the traveler.

10. Liability & Assumption of Risk

Participation is voluntary and at your own risk.

Vanilla Cow Travel Company LLC is not responsible for:

• Accidents or injuries

• Loss, theft, or damage of belongings

• Delays or disruptions

• Third-party services (hotels, airlines, transportation, tours, restaurants, guides)

11. Communication Requirements

Travelers must:

• Join the WhatsApp group for the duration of the tour

• Remain in the group for updates and communication

• Have a working mobile phone

Vanilla Cow Travel Company LLC is not responsible for missed information if a traveler fails to stay connected.

12. Emergency Contact

All travelers must provide a valid emergency contact prior to departure.

13. Compliance with Local Laws

Travelers must obey all local laws.

Any involvement in illegal activity, theft, arrest, or conduct resulting in legal intervention may result in immediate removal from the tour without refund.

Vanilla Cow Travel Company LLC is not responsible for legal consequences.

14. Unauthorized Guests

Only registered and fully paid travelers may participate.

No guests are permitted on the tour or within accommodations.

15. Travel Insurance

Travel insurance is strongly recommended.

Vanilla Cow Travel Company LLC is not responsible for losses that may otherwise be covered by insurance.

16. Force Majeure

Vanilla Cow Travel Company LLC is not responsible for events beyond its control including:

• Weather

• Natural disasters

• Government actions

• Strikes

• Transportation delays

• Civil unrest

• Public emergencies

17. Package Pricing / No Cash Value of Components

This tour is sold as a complete package and not as separately priced components. Transportation, accommodations, meals, admissions, activities, and other inclusions are bundled into the total package price and are not individually itemized or assigned separate cash values.

No refunds, credits, substitutions, exchanges, or reimbursement will be issued for unused, declined, missed, forfeited, voluntarily altered, or partially used portions of the package for any reason.

Guests electing to make independent travel arrangements, depart early, arrive separately, or otherwise deviate from the scheduled itinerary do so at their own expense and forfeit any unused package inclusions.

18. Florida Seller of Travel Disclosure

Vanilla Cow Travel Company LLC is registered with the State of Florida as a Seller of Travel.

Registration Number: ST44055

Registration as a Seller of Travel does not constitute approval, recommendation, or endorsement by the State of Florida.

19. Group Participation, Photography & Tour Conduct

Guests understand that Vanilla Cow Travel Company LLC offers curated group experiences with planned activities, sightseeing, meals, and optional photo opportunities intended to enhance the overall tour experience.

Participation in photographs is voluntary; however, guests are expected to communicate respectfully with tour staff and fellow travelers.

Guests who do not wish to participate in photographs or activities should politely notify the tour host.

Travelers acknowledge they are responsible for reviewing tour details, itineraries, inclusions, destinations, activities, and experience information before booking.

Personal preferences, dislikes, dietary habits, activity preferences, or dissatisfaction with clearly disclosed tour components do not constitute grounds for refunds, credits, compensation, or itinerary modifications.

Repeated disruptive behavior, refusal to cooperate with tour coordination, or conduct negatively affecting the experience of others may result in intervention or removal without refund.

20. Dietary Preferences / Food Selections

Guests are responsible for reviewing destination cuisine and notifying Vanilla Cow Travel Company LLC of dietary restrictions, allergies, or medical needs before travel.

While reasonable efforts may be made to accommodate preferences, personal dislikes, menu dissatisfaction, destination cuisine choices, or food preferences do not constitute grounds for refunds, credits, compensation, or itinerary changes.

21. Operational Changes & Tour Logistics

Vanilla Cow Travel Company LLC reserves the right to reroute, rearrange, substitute, adjust, or modify any portion of the itinerary due to logistics, operational requirements, transportation limitations, parking restrictions, venue policies, weather conditions, safety concerns, supplier changes, traffic conditions, government requirements, or circumstances beyond its control.

Changes may include route modifications, transportation changes, substitute destinations, adjusted schedules, alternate meeting points, or replacement experiences.

Such operational adjustments do not constitute cancellation of the tour and do not qualify for refunds, credits, or compensation.

22. Group Dining & Cash Payment Expectations

Because the group may dine together at certain restaurants and establishments, guests are encouraged to bring cash for meals, gratuities, and personal purchases.

Group dining arrangements may require timely settlement of bills and cash payments may help avoid delays, confusion, split-check limitations, payment processing issues, or complications arising from multiple card transactions.

Guests remain responsible for personal meal expenses and gratuities unless otherwise stated.

23. Gratuities, Third-Party Providers & Tour Etiquette

Certain local guides, drivers, historians, venue staff, and third-party service providers customarily receive gratuities for services rendered.

Travelers acknowledge responsibility for reviewing supplier communications, recommendations, policies, and information distributed through Vanilla Cow Travel Company LLC.

Unless specifically stated as included, gratuities remain the responsibility of the traveler.

Guests are encouraged to bring cash and small bills for gratuities and incidental expenses.

24. Financial Participation & Shared Travel Costs

Travel pricing is based on projected participation, operating costs, transportation expenses, lodging, admissions, and scheduled inclusions. Unexpected operational expenses may arise. Voluntary contributions or gratuities provided to the tour host are appreciated but not required and do not alter contractual obligations or package terms.

25. Agreement

By booking this tour, you acknowledge that you have read, understood, and agree to these Terms & Conditions and accept full responsibility for your participation.

✔️ Small group experience

✔️ Curated itinerary

✔️ Limited availability