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Vanilla Cow Travel Company
JW Bethel Tour — May 8–15, 2027
What’s Included:
Round-trip Amtrak ticket from Miami
Visits to all three Bethel facilities
Hotel
Daily breakfast
One group meal
Guided tour at the MET museum
Amish Countryside Experience (Lancaster, PA)
Guided Group Tour
All scheduled transportation throughout the itinerary
What’s Not Included:
Travel Insurance (highly recommended)
Tips & gratuities-cash only (hotel staff, tour guides, drivers, etc.)
Personal Purchases
Additional train rides
Flights
Meals not specified in the itinerary
Eligibility & Conduct Requirements:
To maintain a respectful and spiritually upbuilding atmosphere, all travelers must meet the following requirements.
Must be associated with a congregation of Jehovah’s Witnesses
Must be exemplary in conduct
Must adhere to all scheduled times and group guidelines
Respectful and cooperative behavior is required at all times
Dress Code for Bethel & The MET:
Modest clothing is required
No casual clothing such as jeans, shorts, T-shirts, or leggings
Women: Dresses or skirts are required
Footwear: Avoid Flip-flops or beach style sandals for visits to Bethel & the MET
Payment Schedule:
A $350 non-refundable deposit is due at time of booking. Registration closes January 15, 2027 — the tour is confirmed once minimum group size is met. Remaining balances are billed automatically per your selected payment plan. Need a lower monthly payment? Contact us to arrange a custom schedule.
PLEASE READ TERMS & CONDITIONS BEFORE BOOKING
Last Updated: August 12, 2026
Terms & Conditions
Vanilla Cow Travel Company — Miami, Florida
FL Seller of Travel Registration NO. ST44055
1. Booking & Payments
A non-refundable deposit of $350.00 per person is required to secure your reservation. Bookings are not confirmed until payment is received. Full payment must be completed by the stated deadline; failure to complete payments may result in cancellation without notice.
2. Refund & Cancellation Policy
Once Amtrak tickets are issued, the rail transportation portion becomes non-refundable. Eligible refunds are reduced by Amtrak costs and any other non-refundable supplier charges.
On or before February 15, 2027: Refund of all payments, less the deposit.
February 16 – April 15, 2027: 50% refund, less the deposit, Amtrak costs, and other non-refundable supplier charges.
On or after April 16, 2027: No refund.
Reservations may be transferred to a replacement traveler, subject to supplier approval and fees. Transfer costs are the traveler’s responsibility.
Vanilla Cow Travel Company reserves the right to cancel, modify, or adjust the tour if minimum participation isn’t met, or due to supplier, transportation, or operational circumstances.
No refunds for missed departures, late arrivals, unused services, early withdrawal, or non-participation in scheduled activities. Travel insurance is strongly recommended.
3. Room Occupancy
Room pricing is based on the occupancy type selected at booking (Quad, Triple, Double, or Single). Family rooms are available upon request at an additional cost, subject to availability.
4. Traveler Responsibilities & Itinerary
Travelers must follow the scheduled itinerary. If you choose to deviate:
You do so at your own expense and responsibility
The group will not delay or adjust plans
You are responsible for rejoining the group
5. Personal Expenses
Travelers must bring sufficient funds for:
Optional tours and activities
Cash for group meals not included in the tour package
Tips and gratuities
Personal purchases and souvenirs
6. Flight Responsibility & Traveler Information
For travelers who choose to fly instead of joining via Amtrak:
Vanilla Cow Travel Company can assist with flight arrangements upon request. If we make a reservation on your behalf, it will be booked using the information you provide. It is your responsibility to ensure this information is accurate, exactly as it appears on your government-issued photo ID.
Vanilla Cow Travel Company is not responsible for:
Incorrect names or information provided by the traveler
Airline fees
Denied boarding
Travelers arranging their own flights — with or without our assistance — are responsible for booking arrival times that allow them to join the tour on schedule.
7. Code of Conduct
Disruptive behavior, harassment, repeated refusal to cooperate with reasonable tour coordination, failure to pay vendors, borrowing money without repayment, damage to property, or conduct negatively affecting the experience of other travelers may result in removal from the tour without refund.
8. Financial Responsibility
Travelers are responsible for all personal expenses incurred. Failure to pay vendors, restaurants, transportation providers, guides, or services may result in removal from the tour and possible legal action.
9. Property Damage
Travelers are responsible for any damage caused to hotels, transportation (vehicles, trains, aircraft), tour venues, rental vehicles, or restaurants. All damages must be paid by the traveler.
10. Liability & Assumption of Risk
Participation is voluntary and at your own risk. Vanilla Cow Travel Company is not responsible for:
Accidents or injuries
Loss, theft, or damage of belongings
Delays or disruptions
Third-party services (hotels, airlines, transportation, tours, restaurants, guides)
11. Communication Requirements
Travelers must:
Join the WhatsApp group for the duration of the tour
Remain in the group for updates and communication
Have a working mobile phone
Vanilla Cow Travel Company is not responsible for missed information if a traveler fails to stay connected.
12. Emergency Contact
All travelers must provide a valid emergency contact prior to departure.
13. Compliance with Local Laws
Travelers must obey all local laws. Any involvement in illegal activity, theft, arrest, or conduct resulting in legal intervention may result in immediate removal from the tour without refund. Vanilla Cow Travel Company is not responsible for legal consequences.
14. Unauthorized Guests
Only registered and fully paid travelers may participate. No guests are permitted on the tour or within accommodations.
15. Travel Insurance
Travel insurance is strongly recommended. Vanilla Cow Travel Company is not responsible for losses that may otherwise be covered by insurance.
16. Force Majeure
Vanilla Cow Travel Company is not responsible for events beyond its control, including weather, natural disasters, government actions, strikes, transportation delays, civil unrest, or public emergencies.
17. Package Pricing / No Cash Value of Components
This tour is sold as a complete package and not as separately priced components. Transportation, accommodations, meals, admissions, activities, and other inclusions are bundled into the total package price and are not individually itemized or assigned separate cash values.
No refunds, credits, substitutions, exchanges, or reimbursement will be issued for unused, declined, missed, forfeited, voluntarily altered, or partially used portions of the package for any reason.
Guests electing to make independent travel arrangements, depart early, arrive separately, or otherwise deviate from the scheduled itinerary do so at their own expense and forfeit any unused package inclusions.
18. Florida Seller of Travel Disclosure
Vanilla Cow Travel Company is registered with the State of Florida as a Seller of Travel Registration NO. ST44055.
Registration as a Seller of Travel does not constitute approval, recommendation, or endorsement by the State of Florida.
19. Group Participation, Photography & Tour Conduct
Guests understand that Vanilla Cow Travel Company offers curated group experiences with planned activities, sightseeing, meals, and optional photo opportunities intended to enhance the overall tour experience.
Participation in photographs is voluntary; however, guests are expected to communicate respectfully with tour staff and fellow travelers. Guests who do not wish to participate in photographs or activities should politely notify the tour host.
Travelers acknowledge they are responsible for reviewing tour details, itineraries, inclusions, destinations, activities, and experience information before booking. Personal preferences, dislikes, dietary habits, activity preferences, or dissatisfaction with clearly disclosed tour components do not constitute grounds for refunds, credits, compensation, or itinerary modifications.
Repeated disruptive behavior, refusal to cooperate with tour coordination, or conduct negatively affecting the experience of others may result in intervention or removal without refund.
20. Dietary Preferences / Food Selections
Guests are responsible for reviewing destination cuisine and notifying Vanilla Cow Travel Company of dietary restrictions, allergies, or medical needs before travel. While reasonable efforts may be made to accommodate preferences, personal dislikes, menu dissatisfaction, destination cuisine choices, or food preferences do not constitute grounds for refunds, credits, compensation, or itinerary changes.
21. Operational Changes & Tour Logistics
Vanilla Cow Travel Company reserves the right to reroute, rearrange, substitute, adjust, or modify any portion of the itinerary due to logistics, operational requirements, transportation limitations, parking restrictions, venue policies, weather conditions, safety concerns, supplier changes, traffic conditions, government requirements, or circumstances beyond its control.
Such operational adjustments do not constitute cancellation of the tour and do not qualify for refunds, credits, or compensation.
22. Group Dining & Cash Payment Expectations
Because the group may dine together at certain restaurants and establishments, guests are encouraged to bring cash for meals, gratuities, and personal purchases. Group dining arrangements may require timely settlement of bills, and cash payments may help avoid delays, split-check limitations, or complications arising from multiple card transactions. Guests remain responsible for personal meal expenses and gratuities unless otherwise stated.
23. Gratuities, Third-Party Providers & Tour Etiquette
Certain local guides, drivers, historians, venue staff, and third-party service providers customarily receive gratuities for services rendered. Unless specifically stated as included, gratuities remain the responsibility of the traveler. Guests are encouraged to bring cash and small bills for gratuities and incidental expenses.
24. Financial Participation & Shared Travel Costs
Travel pricing is based on projected participation, operating costs, transportation expenses, lodging, admissions, and scheduled inclusions. Unexpected operational expenses may arise. Voluntary contributions or gratuities provided to the tour host are appreciated but not required and do not alter contractual obligations or package terms.
25. Written Communications, Notices & Reservation Records
Vanilla Cow Travel Company may communicate with travelers through email, text message, WhatsApp, invoices, booking systems, websites, or other written means. Travelers are responsible for maintaining current contact information and monitoring communications sent by the Company.
Failure to read, acknowledge, receive, or respond to communications shall not invalidate the communication, reservation status, payment obligations, cancellation decisions, deadlines, or Company actions.
26. Credits, Courtesy Credits & Goodwill Accommodations
Any travel credit, courtesy credit, goodwill credit, promotional credit, accommodation, exception, waiver, or adjustment offered by Vanilla Cow Travel Company is voluntary and provided solely at the discretion of the Company. Credits have no cash value, are non-transferable, may not be exchanged for cash, and may be subject to expiration dates or other conditions.
27. Direct Communication & Reservation Privacy
Questions regarding reservations, payments, balances, credits, cancellations, or refunds must be directed to Vanilla Cow Travel Company by the traveler whose reservation is involved. Reservation records, payment history, and traveler communications are considered private business records and may be withheld from third parties unless disclosure is required by law.
28. Room Assignments, Occupancy & Operational Adjustments
Room assignments are determined and managed by Vanilla Cow Travel Company and may be adjusted before or during travel for operational, logistical, or safety reasons. Specific roommates, room locations, or configurations are not guaranteed unless confirmed in writing. Operational rooming decisions do not constitute a reduction in services or grounds for refunds, credits, or compensation.
29. Package Pricing, Cost Allocation & Internal Business Operations
Travel package pricing is determined by Vanilla Cow Travel Company based on projected operating costs, supplier costs, and anticipated profit. The Company is not required to disclose internal operating costs, profit margins, or vendor pricing. Package pricing accepted by the traveler is not subject to adjustment or refund based on assumptions regarding Company expenses or operational decisions.
30. Failure to Pay, Late Payment & Reservation Default
Travelers who fail to make required payments by stated deadlines may have their reservations suspended, canceled, or reassigned without further notice. Payments previously made remain subject to the refund and cancellation provisions in these Terms.
31. Right to Refuse Service or Future Bookings
Vanilla Cow Travel Company reserves the right to refuse, decline, cancel, or terminate participation in any current or future tour at its sole discretion, including for repeated late payments, policy violations, disruptive behavior, harassment, or conduct negatively affecting other travelers.
32. Entire Agreement
These Terms & Conditions, together with invoices, reservation confirmations, itineraries, booking forms, and written communications issued by Vanilla Cow Travel Company, constitute the entire agreement between the traveler and the Company. No verbal statement or informal understanding shall modify these Terms unless confirmed in writing.
33. Electronic Acceptance
Submission of a reservation, payment of any amount toward a reservation, or participation in a tour constitutes acceptance of these Terms & Conditions, with the same force and effect as a handwritten signature.
34. Agreement
By making a reservation, submitting payment, or participating in a tour, the traveler acknowledges that they have read, understood, and voluntarily agree to be bound by these Terms & Conditions, and accepts full responsibility for their participation and compliance with all policies herein.